• Assistant Front Office Manager

    Job Locations US-VT-Manchester Village
    Posted Date 3 weeks ago(1/28/2019 12:31 PM)
    Requisition ID
    2019-3263
    # of Openings
    1
    Category
    Front Desk
    Position Type
    Regular Full-Time
    FLSA Status
    Exempt
    Location : Location Name
    The Equinox Resort And Spa
  • About Us

    Are you inspired by luxury and tradition? We are. And we’re surrounded by it every day. Connect with our history while simultaneously building the future of quintessential resort travel at The Equinox Resort & Spa. We are a team that often celebrates 20+ years of continual employment for our associates. People don’t just come to work here, they stay ... and grow.

    Our luxury property has a long tradition of providing unique experiences and genuine hospitality to prominent historical figures as well as individuals, families, couples and groups for over 200 years. Our employment opportunities run the gamut from part time and on call positions to long-term roles offering unlimited growth and advancement. Living and working in beautiful southern Vermont is a dream for many that can be achieved at The Equinox Resort & Spa.

    We seek staff with a passion for travel, local food and drink and a spa-inspired lifestyle with a demonstrated team-oriented approach to work and life. We offer competitive wages, on-the-job training, benefits and perks and privileges including a FREE shift meal in our café, flexible scheduling, competitively-priced insurance coverages, paid time off, FREE uniform, FREE parking and so much more.
    Join the first luxury resort in HEI Hotels & Resorts’ portfolio – The Equinox – A Luxury Collection Golf Resort & Spa. Apply today!

    Overview

    Assist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality service and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Ensure that the arrival, departure, and all other guest contact are conducted in an efficient and friendly manner.

    Responsibilities

    • Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied.
    • Implement company and franchise programs.
    • Prepare forecasts and reports and assist in the development of the Rooms Division budget.
    • Monitor and maintain the front office systems and equipment to ensure their optimum performance.
    • Track guest satisfaction surveys and maximize usage of the guest response tracking system.
    • Provide training for entry level associates and supervisors.
    • Develop and implement controls for expense management.
    • Utilize labor management tools to schedule and control labor costs.
    • Interview, hire, train, develop, resolve problems, provide open communication and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals.
    • Communicate both verbally and in writing to provide clear direction to staff.
    • Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality.
    • Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied.
    • Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction.
    • Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations.
    • Maintain all front desk related equipment and a par stock of supplies.
    • Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.
    • Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues.
    • Comply with attendance rules and be available to work on a regular basis.
    • Perform any other job related duties as assigned.

    Qualifications

    • Minimum 1 year of front desk experience.
    • High School diploma or equivalent required.
    • Hotel experience preferred.
    • Proficient with PMS system and computer literacy a must.
    • Advanced knowledge of brand’s reward program.
    • Able to handle cash and credit transactions.
    • Maintain a professional appearance and manner at all times.
    • Communicate well with guests.
    • Must possess thorough knowledge of all front office operations and individual job requirements.
    • Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts.
    • Able to manage multiple tasks at all times and have excellent organizational skills.
    • General knowledge of local area attractions and transportation.
    • Must be able to stand up for 4 or more hours at a time with or without reasonable accommodation.
    • Able to observe and detect signs of emergency situations.
    • Able to establish and maintain effective working relationships with associates and customers.
    • Able to remain calm and alert, during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates.
    • Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

    Benefits

    HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

    For your physical and mental wellness we offer competitive Medical, Dental and Vision insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

     


    HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

     

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